APPLY TO BE AN EXHIBITOR
Our main round of exhibitor applications has now closed, however we are still accepting applications for our waitlist. Should an exhibitor be chosen from the waitlist they will be notified as soon as a space opens up in their category (usually very close to the date of the event).
Please read our information below as our selection process is different than most other events.
We anticipate 8-9,000 patrons at our March 23-24th, 2019 event (we had 8,500 at our September event).
All applications must be submitted by March 15th, 2019 at 11:59 pm to be considered.
Please note: we only accept exhibitors who sell art or merchandise related to: comic books, sci-fi, fantasy, anime, steampunk, horror, gaming or cosplaying.
For food vendors, as per the facility’s rules, we are only able to have vendors who sell homemade foods, and we are not able to have restaurants or food trucks represented at the event.
We do not accept MLM sellers of products like Scentsy, Tupperware, etc. as they don’t meet our requirements of being geek-themed.
What makes our events different?
The Ottawa Geek Market was founded by exhibitors, and is run by a team of managers who exhibitors ourselves, so we understand what it’s like to be a vendor or artist at an event. It’s important to us that our exhibitors not only enjoy their experience at our event, but also have a successful sales experience, so we do everything we can to make that happen (which is one of the reasons we jury – too many people selling the same things isn’t good for anyone).
It’s important to us that you have all the information (and advice) that you need so, we engage in regular communication leading up to, and during, each event. We even have a private Facebook group for exhibitors where you can ask for advice, sell off old fixtures, or ask our Exhibitor Coordinator questions.
During the event, we’ll check in on you regularly each day, and we not only ask for your feedback, we act on it.
Once you’re an exhibitor with us once, you become part of our family. We care, truly!
If you’re interested in learning about what our past events were like (and to see what our attendance was), be sure to check our Past Events page.
HOURS OF OPERATION
The event will be taking place in the Curling Rink and Rink 3 of the Nepean Sportsplex and will be open at the following times:
- Saturday March 23rd from 10:00 am to 6:00 pm
- Sunday March 24th from 10:00 am to 5:00 pm
- 6′ deep x 8′ wide: $215
- 6′ deep x 10′ wide booth: $300 (all these booths are are on a corner and the corner fee is included in the price)
- 8′ x 8′ booth: $315
- 8′ deep x 10′ wide: $395 (all these booths are are on a corner and the corner fee is included in the price)
- 10′ x 10′ booth: $415
- All these booths come with 8′ black draping at the back of the booth (the price of the draping is already included in the price) but there are no corner options.
HOW OUR APPLICATION SYSTEM WORKS
Because of the high number of applications that we receive, and in order to make sure that we have a good mix of exhibitors, we will review all applications based on the following criteria:
- How geeky are the items? (e.g. a piece of jewellery that has Captain America’s colours would rate lower than a necklace with a Captain America shield as a pendant).
- How unique are the items compared to other exhibitors in this category?
- What is the quality of the product?
- How professional is the booth set up?
- How does this exhibitor plan on integrating our ‘Team Spirit’ theme in to their booth?
- How good of a fit will this exhibitor be for our event?
- For returning exhibitors: Have they paid on time in the past? Have they packed up early? Have they followed our rules? etc.
Please note that we limit how many spaces we have available for exhibitors based on the category of what they sell (i.e. comic books, jewellery, accessories, action figures/collectibles, apparel/costumes, gaming, books, and art). It’s important to us that we a) have a good cross-section of items for our customers, and b) that we don’t have too many people selling the same items because too much competition isn’t good for our exhibitors’ bottom line.
HOW TO APPLY
There are 3 steps to applying for our event.
1. Read our Terms and Conditions and make sure you are familiar with the rules for our event and agree to abide by them.
2. Read our Tips for Exhibitors document that provides you with hints on how to submit a stronger application.
3. Fill out our Exhibitor Waitlist Application Form.
4. Email email@example.com 1 photo of your booth set up, and 3 photos of the types of items that you propose to be selling at our event.
- Photos must be .jpg format and must not be more than 2MG in size.
- We ask for photos to help us assess your items to a) see if you’ll be a good fit at our event and b) make sure that we don’t have to many exhibitors selling the same items.
- Please send us the best quality photos you have as part of your application…we’d like to use these photos to advertise which exhibitors will be at our event, and what kinds of awesome products they’ll be selling.
May the odds be ever in your favour!
If you have any questions or would like more information on being an exhibitor, please contact us at Ottawa@geekmarket.ca.
Not-for-profit corporation number: 1003703-6
Please help us make this a fragrance free event.