Returning Exhibitor Application – Spring 2017
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If being dropped off at the facility, we encourage patrons with accessibility requirements to be dropped off in front of Entrance 4.
The main event will be taking place in the Curling Rink, one level down from Entrance 4. The board gaming and video gaming room will be taking place in the Richmond Ballroom, one level up from Entrance 4.
When you come in through Entrance 4 there is a glass door on the right with a sign to the elevator. Please go through that door and take the elevator, down one level to register at our admissions desk. When you get out those doors, turn left then right again at the hallway. You’ll only be about 20 feet away from our main entrance.
We’re happy to offer anyone with accessibility issues front-of-the-line access, so you won’t have to wait to get in. If you have an invisible disability, please let our staff know how we can best assist you.
All attendants assisting a paying adult get in to the event for free.
There are accessible washrooms on the same level as the main event (just down the hallway from the Curling Rink) and by the gaming room in the Richmond Ballroom on the 2nd floor. There is also an accessible restaurant attached to the Curling Rink called Spectators Bar and Grill.
Should you have any questions about accessibility concerns, please feel free to contact us at [email protected]. We’re here to help!
The Ottawa Geek Market is not responsible for any day or weekend passes that are lost, stolen or go missing during the event. Wristbands are non-transferrable. No refunds shall be given once an admission ticket is purchased.
Patrons under the age of 14 should be accompanied by a parent or guardian of 18 years of age or older.
Photographs and video recordings may be taken during the event, however please ask permission from other patrons when wanting to take their photo (see section Cosplay & Weapons) or record them. You must also have permission from the panelists and workshop facilitators to take their photo or record during their session.
No sales or solicitation for goods or services is permitted on the convention grounds without the authorization of a member of the Ottawa Geek Market Executive Committee. Violators will be expelled from the convention without a refund.
The Ottawa Geek Market is not responsible for lost or stolen articles.
While the Ottawa Geek Market has safety staff and medical aid on hand, we are not responsible for any injuries or medical related ailments that arise during your attendance at the event.
NO alcohol, drugs, cigarettes/tobacco, e-cigarettes, or other illegal substances shall be brought into the venue/facilities or used on site. Anyone caught with these items will be expelled immediately and the authorities will be advised.
We encourage patrons to be fragrance free at our event while also maintaining an appropriate level of hygiene.
Please be respectful of all guests, event participants, volunteers and staff. Harassment of any kind will not be tolerated.
Harassment may include, but is not limited to, abusive actions and/or language that is: insulting, intimidating, bothersome or behavior that promotes or encourages threats, embarrasses or is hateful towards others. It could include physical or verbal activities and includes acting in any unsafe manner.
If someone tells you “no” or asks you to leave them alone, your business with them is done, please respect that and move on.
Cosplay does NOT equal consent. If you wish to speak to a cosplayer, take their photo, record them, have physical contact or otherwise strike up a conversation, please make sure you do so respectfully and ask for permission first.
If you’d like to take a photo with another patron, please ask for permission first.
Our staff have the right to enact penalties, up to and including your immediate removal from the event and the facility.
If you experience harassment of any kind, please let our staff know immediately. We are here to help.
All weapons MUST be checked at the admission table by one of our trained staff members. We reserve the right to ask you to remove any weapons or props in question –these can be left in our care or returned to your vehicle. Failure to have your weapons checked prior to entering the event may result in you being asked to surrender the items, or, to leave the event entirely.
Prop weapons will be allowed providing they are composed of cardboard, foam, or other light materials, such as plastic. Real or very realistic-looking firearms and weapons will not be allowed inside for the safety of our patrons. We encourage you to also conceal your props while traveling to the event to avoid any confusion with the public.
The following items are forbidden:
Functional firearms
Realistic looking replica firearms
Functional projectile weapons
Metal-bladed weapons
Explosives
Chemical weapons
Blunted weapons
Instruments which cause excessive noise
Items made of hard, sharp, or heavy materials (e.g. metal)
Whips or crops
Items made of wood will be assessed on a case-by-case basis based on size, weight, and the likelihood that it could cause harm (even accidentally).
All weapons are to be holstered, sheathed or slung in appropriate manner.
Weapons cannot be drawn or displayed outside of the event’s function space or in any public or crowded area.
Event safety staff and all Ottawa Geek Market staff members reserve the right to inspect weapons at any time.
Horseplay with weapons will not be tolerated.
These policies apply throughout the entire event.
This is by no means an exhaustive list of the event policies at the Ottawa Geek Market.
Failure to adhere to one or more of the above rules will result in your expulsion from the event without a refund.
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