General Policies

The Ottawa Geek Market is not responsible for any day or weekend passes that are lost, stolen or go missing during the event. Wristbands are non-transferrable. No refunds shall be given once an admission ticket is purchased.

Patrons under the age of 14 should be accompanied by a parent or guardian of 18 years of age or older.

Photography/Video Recording

Photographs and video recordings may be taken during the event, however please ask permission from other patrons when wanting to take their photo (see section Cosplay & Weapons) or record them. You must also have permission from the panelists and workshop facilitators to take their photo or record during their session.

Sales and Solicitations

No sales or solicitation for goods or services is permitted on the convention grounds without the authorization of a member of the Ottawa Geek Market Executive Committee. Violators will be expelled from the convention without a refund.

Patron Safety and Comfort

The Ottawa Geek Market is not responsible for lost or stolen articles.

While the Ottawa Geek Market has safety staff and medical aid on hand, we are not responsible for any injuries or medical related ailments that arise during your attendance at the event.

NO alcohol, drugs, cigarettes/tobacco, e-cigarettes, or other illegal substances shall be brought into the venue/facilities or used on site. Anyone caught with these items will be expelled immediately and the authorities will be advised.

We encourage patrons to be fragrance free at our event while also maintaining an appropriate level of hygiene.

Harassment Policy

Please be respectful of all guests, event participants, volunteers and staff. Harassment of any kind will not be tolerated.

Harassment may include, but is not limited to, abusive actions and/or language that is: insulting, intimidating, bothersome or behavior that promotes or encourages threats, embarrasses or is hateful towards others. It could include physical or verbal activities and includes acting in any unsafe manner.

If someone tells you “no” or asks you to leave them alone, your business with them is done, please respect that and move on.

Cosplay does NOT equal consent. If you wish to speak to a cosplayer, take their photo, record them, have physical contact or otherwise strike up a conversation, please make sure you do so respectfully and ask for permission first.

If you’d like to take a photo with another patron, please ask for permission first.

Our staff have the right to enact penalties, up to and including your immediate removal from the event and the facility.

If you experience harassment of any kind, please let our staff know immediately. We are here to help.

Weapons/Props Rules and Guidelines

All weapons MUST be checked at the admission table by one of our trained staff members. We reserve the right to ask you to remove any weapons or props in question –these can be left in our care or returned to your vehicle. Failure to have your weapons checked prior to entering the event may result in you being asked to surrender the items, or, to leave the event entirely.

Prop weapons will be allowed providing they are composed of cardboard, foam, or other light materials, such as plastic. Real or very realistic-looking firearms and weapons will not be allowed inside for the safety of our patrons. We encourage you to also conceal your props while traveling to the event to avoid any confusion with the public.

The following items are forbidden:

  • Functional firearms
  • Realistic looking replica firearms
  • Functional projectile weapons
  • Metal-bladed weapons
  • Explosives
  • Chemical weapons
  • Blunted weapons
  • Instruments which cause excessive noise
  • Items made of hard, sharp, or heavy materials (e.g. metal)
  • Whips or crops

Items made of wood will be assessed on a case-by-case basis based on size, weight, and the likelihood that it could cause harm (even accidentally).

All weapons are to be holstered, sheathed or slung in appropriate manner.

Weapons cannot be drawn or displayed outside of the event’s function space or in any public or crowded area.

Event safety staff and all Ottawa Geek Market staff members reserve the right to inspect weapons at any time.

Horseplay with weapons will not be tolerated.

Consequences

These policies apply throughout the entire event.

This is by no means an exhaustive list of the event policies at the Ottawa Geek Market.

Failure to adhere to one or more of the above rules will result in your expulsion from the event without a refund.